Study Committee - Organization of Permitting Boards & Departments

Minutes and Agendas

Listing files in 'Study Committee'

On April 26, 2010, the Board of Selectmen unanimously voted to establish a committee to study the organizational structure of the permitting boards and departments; to examine ways that the Town can continue to make improvements in customer service, while also meeting the needs of the boards individually and collectively; to evaluate duties and functions for coordination and accountability of staff; to examine models of organization in comparable area towns; and to amend the scope of this project based upon the committee's meetings; and to submit a report with its findings and recommendations thereon to the Board of Selectmen by not later than October 1, 2010 [date extended]. The committee is comprised of one representative each from the Board of Selectmen, Board of Health, Planning Board, Conservation Commission, Zoning Board of Appeals; and two citizens at-large.

UPDATE - The May 2, 2011 Annual Town Meeting did not approve a proposed general by-law for a consolidated Department of Land Use, Planning, and Permitting, which the Study Committee had recommended, and which the Board of Selectmen had voted to place on the warrant.

Study Commitee Member Affiliation
Alexander S. McCurdy Board of Selectmen
Peter M. Cassinari Board of Health
Donald MacIver Planning Board
Ian Gunn Conservation Commission
Jeff Yates Zoning Board of Appeals
Judith Pickett Citizen at-large
Vera Cohen Citizen at-large

Organizational Structure Review

Town Government Study Committee - regulatory recommendations - 2007

The June 2007 report of theTown Government Study Committee contained several recommendations pertaining to the Town's regulatory boards and departments: [7] All town boards that deal with properties and permitting should have access to, and utilize the samesoftware for tracking property specific data (lot size, building parameters, actual number of bedrooms, permitted bedrooms, deed restrictions relative to septic permit, etc.). [8] In order to provide better service to the public, the town should provide a systematic checklist/ flowchart of permits required for various activities. The Town Planner/Permit Coordinator should be the “first stop” for permit-related inquiries, and should assist people in better understanding the full permitting process and guiding their efforts. [10] Reconfigure the layout of the Town Hall to enable more effective interaction among similar departments (finance, permitting, etc.), and to improve service to the public. [See plan of Third floor.]

FY 2010 Selectmen's Goal On August 24, 2009, the Board of Selectmen unanimously voted, pursuant to its FY 2010 goal to implement the Town Government Study Committee recommendations and to review other organizational structure issues raised in the past, to have the Town Administrator, in conjunction with the Board of Selectmen, convene a meeting with representatives of the Conservation Commission, Zoning Board of Appeals, Board of Health, Planning Board, and the Building Commissioner, to explore reorganization options for the regulatory staff, including a proposal for a consolidated department of municipal inspections under MGL Chapter 43C, section 13. Interim Staffing Plan - Memoranda of Agreement - 2009

In 2009, to implement a staffing plan for regulatory staff on an interim basis, the Board of Selectmen has entered into Memoranda of Agreement with the Board of Health and the Zoning Board of Appeals which assign additional hours to existing part-time employees who shall be under the supervision of the Town Administrator or his designee.

Additional Links

Contact Information

Keith A. Bergman, Town Administrator

Address: Littleton Town Offices, Room 306 37 Shattuck Street, P.O. Box 1305, Littleton, MA 01460

Phone: 978-540-2460